5S Techniques in Workplace PowerPoint Presentation from the written paper I have uploadedIntro, problem statement, methodology section and the theory secti | Course Hero

5S Techniques in Workplace PowerPoint Presentation from the written paper I have uploadedIntro, problem statement, methodology section and the theory section and conclusion 5S
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Contents
Introduction ………………………………………………………………………………………………………………………….. 3
Problem Statement ………………………………………………………………………………………………………………… 3
Theory and Literature Review………………………………………………………………………………………………….. 3
Methodology, Analysis and Project description …………………………………………………………………………. 4
Results ………………………………………………………………………………………………………………………………… 10
Conclusions & Recommendations ………………………………………………………………………………………….. 13
References ………………………………………………………………………………………………………………………….. 14
Introduction
Toyota first reported the incorporation of the 5S in production in the mid-20th
century. Toyota Company applied the 5S system in the production process not only to
increase its products and services’ value to consumers but also to eliminate wastes during
and after the production process (Veres et al., 2018). Therefore, the use of 5S in the
production process of an organization helps systematically organize the company’s
essential resources to create space and increase the likelihood of production.
The 5S system in this report was at one of Toyota company dealerships in Saudi
Arabia. The mainly focus was at the car services section. The car service for customers
takes an average of 1 hour for oil change and general car inspection.
Problem Statement
Before applying the 5S program, there is a need for employees to be trained on
the importance of the program and how they can effectively apply it to meet the required
neatness requirements. There is missing tools and when they start to work on a car. There
is old parts and wires on tables and around in the workshop. This caused low productivity
by wasting time reaching for the needed tools. Also, there is a need for cleaning the
workshop after completing the job for each car.
Theory and Literature Review
The first step in the 5S program is sorting the workplace. Sorting involves going
through the workplace’s tools, furniture, and equipment to know what should be present,
how it should be arranged, and what should be removed to optimize the production
process. The step involves removing what’s unnecessary and logically arranging the tools
and equipment to prevent space wastage. In the first step, an organization must identify
the excessive waste inventory within and outside the factory (Prof. Shaikh et al., 2015).
This means that all products that are placed strangely should be removed and clustered
together with other tools used to undertake the same roles. After identifying the tools,
they should be transported from the stacks to the designated areas for the rearranging
process. It is worth noting that in the production process, the production machines emit
some wastes which also require to be removed. Some of the wastes are in the unmoved
parts like cartons, and under the machines. As well, employees in an organization
frequently move from one place to another to monitor various activities, load products,
and materials to their designated places. During this process, they carry some waste that
can be deposited inappropriately, thus making the organization untidy and exposing some
essential resources to dirt and waste. Some of the wastes are emitted due to redundant and
unnecessary processes like painting inside the manufacturing room, which leads to
unnecessary dumping of wastes and unsafe operations that emit solid wastes within the
manufacturing room in the factory’s compound. The waste of overproduction improvises
all the other wastes, making it uneasy for the company to manage the wastes effectively.
Methodology, Analysis and Project description
5S is the process and a system of organizing the workplace of an organization to
make it clean, uncluttered, safe, and well organized to help reduce waste and optimize
productivity. The mechanism eliminates waste, prioritizes the importance of arranging
and partitioning of the workplace to represent the various production lines, where the
unwanted products are placed, and how effectively the organization reaches customers to
enhance the quality delivery of services. 5S was derived from five Japanese words, Seiri,
Seiton, Seiso, Seiketsu, and Shitsuke which refer to sorting the organization’s activities,
setting the activities in order, letting it shine, standardizing the services and sustaining the
customer demand through a clean workplace which makes it easier for people to do their
jobs without wasting time or risking injury to attain competitive advantage (5SToday,
2019). In the sorting step, employees must understand the purpose of each item, how
frequently the tools are used, and the department that uses it. In most companies, the tools
are shared because the cost of purchasing each tool is expensive, and therefore there is a
need to minimize the costs by encouraging the sharing of the tools. In this step, tools
used to undertake the same duties as the spanners, the drills and saws can be grouped.
This is important because sorting focuses on the elimination of any unnecessary
workplace clutter. Eliminating whatever not needed or something not essential in the
production process is also done by separating them (Prof. Shaikh et al., 2015). Tools that
are used in the daily production process should also be grouped together but under
different tags. The central importance of this is to easily access the tools by shortening
the searching time of tools to do the required jobs and un-crowding tools to their
designated areas of storage. The step also involves red-tagging the workplace to specify
the type of goods, products, and tools stored there. The red-tagged area not only helps
the employees to quickly identify the various tools used in the production process easily
but also acts as a holding area for a follow-up evaluation. Red-tagging can also be used
when an item’s value is uncertain by being deemed not easily or frequently used in the
various organizational functions. The red tags make the tools visually identifiable in the
future, thus avoiding disarranging the tools while searching for a proper tool for a
specific tool. As per the first step, the more the tools are used, the less, the closer they are
placed to the employees while the seldom-used tools can be stored closer in the
workplace’s proximity. Therefore, this means that the obsolete clutter should be discarded
to facilitate easy access to the tools and to efficiently manage wastes by identifying them
when they have been placed in areas where they are not required not to be placed. Also,
sorting simplifies tasks by significantly decreasing the clutter, thus reducing the
organization’s wastes.
The second step in the 5S is setting in order for the tools and other materials. The
step involves neatly organizing and sorting the items which have not yet been arranged
appropriately. In most cases, many employees are involved in this step by identifying
tools and logically organizing them according to the stipulated standards (Kobarne et al.,
2015). They should think about the best arrangement of materials which can cause the
least amount of waste to the organization. The main goal here is to determine the most
efficient and effective storage approach not only for visual management but also to create
an easily navigable, uncluttered, and uncluttered. Every item requires a predetermined
location. In case it is determined that the item is missing from the location, the last person
who used it can be traced and return to it for future use. The predetermined locations also
require labels and color coding for employees to enjoy a less stressful work environment.
The step also includes assigning fixed places for fixed quantities of products. As the
company continues to produce and serve customers to meet their demands, the allocated
spaces can be expanded due to the accumulation of materials to accommodate more.
The set-in-order step is associated with some benefits, including creating an extra
space that can be used in the manufacturing and storage of some essential materials. The
more the extra space, the more the employees are subjected to inventory ideas on what to
be kept in the free space for extra processing. The more the processing, the more the
employees are engaged in efficiently identifying solutions to impending problems in the
production process. Therefore, the second 5S step helps shape an organization’s layout to
decrease the amount of time wasted when looking for the various materials, ease motion
between the various departments, and when looking for products.
The third step in the 5S program is shining the workplace. Like housekeeping,
the shining step focuses on making the working areas clean by mopping, dusting, and
wiping smooth surfaces (Chandrayan et al., 2019). When the storage has been
appropriately organized, cleaning of the storage area is essential for cleanliness purposes.
The shining step sustains the processes and improvements commenced in the first two 5S
steps by regularly cleaning and checking the equipment, machines, and storage areas. It is
worth noting that cleaning can be done differently based on the type of equipment and the
space available.
The vidoe states that white working stations can easily be seen from a distance.
Therefore, there is a need to frequently clean the place to avoid the accumulation of dirt,
which might affect some machines’ functionality. Some tools can be dusted using special
liquids like oil and even methanol for the computerized. Floor cleaning is also another
essential activity in this third step. The workbenches and areas where the organization
stores its products must be clean by picking litter and other clutter daily. The central
importance of the shine step is that employees and other people within the manufacturing
rooms feel more comfortable not only to work by increased the ownership of the
organization’s goals and vision but also to devote much of their time meeting the
organization’s targets because of their working environment is convenient. They do not
risk contracting any health condition, which might deteriorate their working power.
Further, the step involves performing regular maintenance on machines and other
production tools. Employees are required to schedule maintenance based on how busy the
tools are used in manufacturing. Frequent maintenance of the tools helps organizations
identify problems early and prevent breakdowns, which can lag the production process.
When the problems are identified early, less time will be wasted, unlike when the tools
breakdown during the manufacturing process. The shining of the workplace is not an easy
thing because it requires attention and knowledge on how the tools operate. The janitorial
members of staff who have expertise, knowledge, and skills on how the tools are operated
are attributed to the cleaning of the tools to avoid interfering with the essential ad delicate
parts. The employees can also know where the areas of concern which are exposed to
wastes and dust. Therefore, all people, the management, employees, and other
stakeholders, have the cleaning responsibility of the working space to enhance cleanliness
by ensuring that tools and equipment are kept clean and ready for use at any time by
identifying the leading causes of dirtiness, and how to efficiently correct it. Equally,
proper lighting should be prioritized to facilitate visibility to the various areas to remove
dirt and dust.
Standardization is the fourth step in the 5S program. Standardization involves
making of cleanliness guidelines to compel employees to ensure their areas of work are
clean always. One way standardization can be achieved by visually managing the various
areas in the production process. For instance, a litterbin should have its designated place
where employees can easily access and locate. At this step, the different types of wastes
are separated. For instance, the biodegradable wastes are separated from the nonbiodegradable like papers and corroded metals. The video states that decreasing
paperwork in the production process is essential because much waste is associated with
papers. Nametags and photos should be placed on the walls and different areas to caution
employees and other people within the organization on the consequences of littering and
the need to keep the place tidy for production. At the same time, standardization includes
posting instructions on various departments to ensure that the cleaning routines are
adhered to daily or every week. However, some duties might be so engaging that cleaning
cannot be done as required. Therefore allocating some time when there is little to be
produced is essential to maintain the tools and determine if any service is needed to
upgrade their performance.
The final step is the sustainability of the working environment. Scholars argue
that the sustainability step is among the challenging steps because of its cost of
maintenance and ensuring that all stakeholders are disciplined to sustain the positive
changes fostered by the organization. As per this step, employees are supposed to be
trained in cleaning best practices and what they should not do when cleaning the various
organizational tools. New employees should be prioritized in the training process for the
mastery of the cleanliness requirements and standards. Equally, when employees are
shifting departments, they should focus on the essentials of their new department by
being guided on what should be done and what should not be done. The sustainability
step compels even mangers to participate in making the 5S program the organization’s
culture. Below are some of the images taken from my 5S practice? They demonstrate the
application of 5S in making the workplace neat and convenient for work.
Results
Before
During
After
Conclusions & Recommendations
In a training program, the video depicts how Symmons industries have
applied the 5S philosophy to place all their products in order, giving them enough time to
concentrate on their product’s quality. After the training, the employees are given the
authority to practice the 5S program to maximize the usage of space and identify areas of
concern to be cleaned or given priority in the cleaning process. When manufacturing
companies use the 5S program, it poses significant boosts to organizations by prompting
the managers to look for ways they can optimize the production process for quality goods
and meet the various customer demands. The video demonstrates the advantages
associated with companies that have included the program in the manufacturing process
(2020).It states that the main reason for the introduction of the 5S in the manufacturing
process is to consider the customer needs, including the quality of products at a friendly
cost. Therefore, meeting such customer standards requires the organization’s employees
to develop a customer focus.
References
5SToday. (2019). What is 5S? 5S system is explained including tips on getting a 5S
program started. 5SToday.com | 5S Training Solutions and
Products. https://www.5stoday.com/what-is-5s/
Baliga, B. (2020). 5S – MediaSpace> Minnesota
state [Video]. https://mediaspace.minnstate.edu/media/5S/1_f5pjjwom
Chandrayan, B., Sharma, R., & Solanki, A. K. (2019). Study of 5S lean technique: a
review paper. https://www.inderscience.com/info/inarticle.php?artid=99625.
DOI: 10.1504/IJPQM.2019.099625
Kobarne, A. R., A. Bhalerao, N. A., Dhaygude, S. S., & Gaikwad, V. K. (2015).
Implementation of ‘5s’ technique in a manufacturing organization: A case
study. International Journal of Research in Engineering and Technology, 04(01),
136-148. https://doi.org/10.15623/ijret.2015.0401023
Prof. Shaikh, S., Hasan, S. Z., Ishtiyak,, S., Ahmed, K. N., &Alam, A. N. (2015).
Review of 5S Technique. International Journal of Science, Engineering and
Technology Research. http://ijsetr.org/wp-content/uploads/2015/04/IJSETRVOL-4-ISSUE-4-927-931.pdf
Veres (Harea), C., Marian, L., Moica, S., & Al-Akel, K. (2018). Case study concerning
5S method impact in an automotive company. Procedia Manufacturing, 22, 900905. https://doi.org/10.1016/j.promfg.2018.03.127

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